Category: Employee Engagement

Communicating within cross-functional teams

Communicating within cross-functional teams
Posted on 10th September 2017 in Communication Skills Training, Emotional Intelligence, Employee Engagement, Role Play

Very rarely is one person alone brilliant at many things. Most likely we have one thing that we possibly are brilliant at, a few things we are good at and the rest we wouldn’t offer our services for.

Businesses have always employed diverse groups of people with different skillsets to work as a team. Multiple brains are better than one or none of us is as smart as ALL of us, as the adage goes.

The problem with this team set up is that each person with her different skillset has a completely different idea / perspective / driver to the other and this can cause huge conflict in the workplace.

Retail is a great example of a fast evolving business segment where a diverse group of people work together on large scale projects. Not only does e-commerce mix with bricks and mortar retail, we now have conversation commerce and experiential digital products in store offering the customer exciting new brand experiences.

This means that a hugely diverse range of people, with different skills sets and ways of working are forced to work together. Their unique goal is to create one holistic and continuous brand experience across all touch points. Imagine meeting rooms with creative director, technical director, store development director, ecommerce director, head of social and so on…. all in one room with different priorities and different perspectives.

‘It needs to feel more sophisticated and the interaction needs to be more beautiful…’ Creative Director

‘It needs to function first and that’s the most important thing here, a bit of styling can be done at the end…’ Technical Director

‘Social media is the no.1 way we are communicating these days so I need the social media feed at the top so people can see it…’ Head of Social 

‘That’s not how I want to lay out the page…’ Creative Director 

The key to working in a diverse team is compromise and negotiation, however people just don’t like to compromise, especially when they have strong ideas and think they are right. Compromising and negotiating are important life skills. Without compromise it is very difficult to work together successfully and harmoniously. Don’t we all want a harmonious, relaxed working environment? 

Compromising

A willingness to compromise is a sign of great conviction and shouldn’t be seen as weakness. All you’ve got to do is give a little to get something that you want in return. 

Can you remember a time when you didn’t want to compromise and this made things worse? Understanding each other’s perspectives is key and often our ego prevents us from seeing the merits of somebody else’s case. The best way to understand someone else’s point of view is by asking open-ended questions and by truly LISTENING to the answers. Of course we all feel a variety of emotions – frustration, anger etc – in the workplace. How we manage our emotions is the important part. Emotional discipline in other words.

  • Why do you feel like this?
  • How can we find a way that we are both happy with?
  • Can you explain your thinking a bit more?
  • What can I do to help you understand my perspective better?
  • How can we come to a solution which works for both of us?

Negotiating

An ability to negotiate means that you have more chance of getting what you want even if it’s not 100%. Negotiation is a collaboration where both parties are winners. 

  • Let people tell their side of the story
  • Create rapport with the person as people are easily influenced by people they like
  • Explain the downfalls if the other person doesn’t take your ideas on board
  • Think Win Win as the best outcome
  • Ask what you can do for the other person
  • Manage your own emotions

 If you are still not getting anywhere ask for a demonstration or visit their side of the office, build rapport and have a really open workshop together.

Diverse teams of specialists are put together to create brilliant outcomes. Try and make the process easier for yourself by learning the art of compromise and negotiation and get great results for everyone.

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Read our other blog posts discussing Communication Skills

Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

office politics blame game

Office Politics – 5 Steps to End the Blame Game…
Posted on 26th October 2015 in Communication Skills Training, Critical Conversations, Emotional Intelligence, Employee Engagement, Executive Coaching

“Hell is other people” – Jean Paul Sartre

Office politics – we’re all used to this at least playing out in the background of the workspace like a constant din where different personalities crash into each other – if we’re not directly involved ourselves that is. So, how do we set about nullifying poisonous office politics and creating a more wholesome atmosphere?

1. Start with the heart – get everything out in the open. Yes, it’s easier said than done but what’s the alternative? To let toxic office politics get even worse until people start handing in their notices? Allow everybody to say what they need in an open a way as possible. Everyone in the team or department will either be involved or aware of issues and conflicts. So, it’s vital that everybody speaks and equally vital that you as a leader listen and accept that everybody has a right to their own perspective.

Emapthy is Key…

2. As with all conflict resolution, plenty of empathy and understanding is needed from the leader/manager in such situations. Also, it’s advisable to ask short, open questions to unearth information, get specifics and show that you care and want the best for all involved.
3. Then comes the hard part. Take responsibility for your failings that have contributed to the malaise of office politics. This will set a standard and shows that you’re human. Too many managers and leaders chuck edicts from the anonymity of their cosy managerial office without getting stuck in. In short, if you want them fixed then take ownership of the problems.

Re-Focus Goals…

4. Re-focus the goals – what were those organisational, team and individual goals that everyone was working towards or at least supposed to be working towards? Emphasise the individual goals – ie. what’s in it for everybody. This should be the main motivator to get things back on track.

No Repeat Office Politics…

5. Now everyone can see the wood for the trees and issues have been owned, it’s time to ensure that things don’t go the way of those toxic office politics again. The best way, once again is to involve all the team members in contributing to the best way forward. Once agreed it’s up to the manager/leader to take the reigns in monitoring how things are going and to offer coaching and expertise when/where needed. In other words, frontline leadership.
Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

feedback is crucial

Feedback – Receiving is as Crucial as Giving…
Posted on 8th September 2015 in Critical Conversations, Employee Engagement, Executive Coaching, Management Training

Feedback is important as we all know. Both giving it obviously and perhaps less obviously the manner in which we choose to receive it. We all know that giving effective feedback is important and a valuable leadership skill worth developing. Less is said about receiving it though. People are often resistant to receiving developmental feedback, especially if coming from somebody they have had a difficult relationship with. We can however, develop the skill to receive it within ourselves, to the point where we can take positives and worthwhile developmental feedback even when it has been badly delivered.

How To Receive Feedback…

1. By raising our awareness of our own typical behaviour or reaction in given situations. This is far easier said than done as it requires huge self awareness and a level of objectivity about self that few truly possess. However, if I always react with inward derision when say Jeff the manager says anything, then feedback from Jeff tends to be met with the same derision. If I can raise my awareness of this tendency and then try to filter it out when Jeff gives me feedback, then I stand to gain from any valid points he may make as I’ll be open to actually receiving them. 

2. It is quite possible that somebody I don’t like can give me effective feedback which I reject out of hand because of who they are. Pretty much all our interactions with others are subtle status transactions. Therefore, it’s important to try to separate message from messenger as best we can. I should try giving myself the relevant feedback in advance of meeting up and as though I were Jeff – What is he likely to say? Why? Based on what? How accurate a reflection do I think that is? Remember that we actively choose to like or not like individuals and consequently that colours how we view communication with those people.

Establish Dialogue…

3. Establish dialogue and ask questions about the communication and message you’ve received. Get to the specifics of what has been observed and what specific changes are being requested. That way, you’re far more likely to discover any positives to take away. What was said or done? What was the consequence of that action? Was it all positive or negative? How would you suggest things could be done more effectively? Using simple open questions and a coaching approach will elicit the specifics
4. Ask for feedback informally throughout the year instead of waiting for the annual appraisal or performance review. That way you get bite sized bits of feedback, which are far easier to swallow than than one big load annually and you can act on them straight away which should then improve relationships and results. By taking this approach you’ll come across as appropriately proactive and wanting to learn which generally goes down well too.
We have all received feedback numerous times, regardless of how effectively it was communicated. There is real responsibility for leaders to create a culture where people are mindful of how they receive it as well.
Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

productivity tips

Productivity – Go Further, Faster Tips Part 2
Posted on 20th May 2015 in Change Management, Communication Skills Training, Employee Engagement, Executive Coaching, Leadership Development, Management Training

Productivity remains an important facet of getting things done… Here are 10 more practical tips to help you get more done and to get it done better…

Meetings…

1. Have meetings where everyone is stood up – everyone stays awake, engages more and the meeting will be shorter with greater productivity

2. Never book a meeting for longer than say 60 mins max and stick to it. most meetings result in a lot of repetition, so save that time… meetings are time vampires. work gets done in the time available anyhow
3. Do it now. it’s never the right time to start a new project/idea, so just get on with it NOW or it will remain a dream – build it into your goals and then break it down into chunks. These chunks need to appear on your next daily to do list
4. Multi-tasking has never existed, it’s a fiction so stop pretending that you are any good at it. You may be good at flitting between different tasks at best. focusing on one thing at a time will get you further. Then as soon as that task is accomplished move to something else and repeat… This is the way to maximise productivity.

Goal Setting…

5. List long term and short term goals ie. things you want to achieve beyond the usual hum drum daily stuff. Now write your weekly or daily to do lists. Ask yourself if your daily/weekly lists are contributing to your goals. if not, how can you adapt them so that they are? Every to do list should have at least one inclusion of something that will get you nearer your goals.
6. Build an “interruptions window” into your day – it’s inevitable that unexpected issues will arise to knock us out of any well set rhythm. Try to group these interruptions on a separate list and deal with them in during a dedicated 30 mins “interruptions window” just after lunch.
7. Have more face to face conversations and telephone conversations than email. You hear the other person’s vocal tone, stengthen relationships in a way that email cannot and this way you don’t build up a stockpile of emails you have to write, read and then write again which feels like work. Often one real conversation can do the job of a 6 email tennis rally

Just Do It…

8. Just do it – acknowledge any resistance you may have towards certain tasks, situations and people. say to yourself “No, I really don’t want to do this because….” Then, do it anyway. The trick is to not delay and have a whole pointless debate in our heads.
9. Idling time is actually very valuable and a great source of creativity. Just be consciously aware of when you are idling and when you are getting stuff done. Strange to think of this as yielding productivity but don’t underestimate conscious idling time.
10. Clear out clutter – in your office, files etc. keep only that which is absolutely essential. this frees up physical and mental space. Just seeing heaps of old stuff sitting around strangely puts the brakes on progress and productivity.
Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

productivity tips

Productivity – Go Further, Faster Tips Part 1
Posted on 24th March 2015 in Communication Skills Training, Employee Engagement, Executive Coaching, Leadership Development, Management Training

Productivity and maximising it are essential in a busy world with a multitude of tasks and constantly shifting priorities. Here are a few pointers to help you get more productive.

1. Plan out your list of things to do the night before – you’ll wake up feeling organized and knowing what you have to do

2. Jot down any creative ideas as soon as you wake up – your subconscious has been busy processing information overnight. Trust it. And remember that in order to have good ideas, you first need a lot of ideas
3. Take 3 full slow breaths, hold and then exhale slowly and fully whilst still lying in bed

Meditate

4. Meditate – for 10mins during the day. Sitting down, place your focus on a small object in front of you, close your eyes, breathe, pay attention to your breath as it comes into and out of your body. Allow the myriad of thoughts to criss cross and do what they will. Don’t try to control your thoughts, you can’t. Just acceptwhatever is going on within you and don’t judge it.
5. Hum quietly, imperceptibly as you walk around throughout your day – it keeps you in a good mood and we get more done when in a good mood
6. Delete frivolous apps on your phone – return your phone, tablet, laptop to being a functional device, not your primary source of entertainment tool. Similarily never watch the TV idly – record shows you
7. use the odd 10 minutes here and there to get something done as opposed to checking twitter – make that call or say hello to that new recruit you haven’t spoken to yet.
8. have a proper lunch – not just a rubbish sandwich in triangular plastic wrapping. get out, eat well, meet a friend, move around, have a change of scene

Have Effective Meetings

9. don’t have meetings for the sake of it – half of meetings in business are a pointless waste of time. replace with a quick conversation wherever possible
10. take meetings for a walk wherever possible – mediators often take a heated party in a dispute for a walk and it’s amazing how calming a walk can be. Also, when struggling with a problem and desperately looking for a solution, going for a walk can give a new perspective on the issue
Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

management by hand grenade

Management by Hand Grenade
Posted on 3rd October 2013 in Communication Skills Training, Critical Conversations, Employee Engagement, Executive Coaching, Leadership Development, Management Training

Management by hand grenade is how Paolo Di Canio’s leadership style as manager of footballing side Sunderland was described. And management by hand grenade is the style that has got him sacked. He often spoke about players lacking the right level of desire, that there were not enough leaders on the pitch and that he wanted more “nasty” players – a term he used frequently.

His managerial style was characterised as having a very much a me and them attitude. He was fond of dramatic statements and had a questionable history of falling out with players and footballing authorities wherever he went.

Autocratic Leadership

He favoured an autocratic leadership style and would routinely berate his players in post match press interviews – a surely divisive and dangerous tactic. Contrast this with the approach of truly accomplished man managers who get the genuine buy in of their team.

Di Canio’s focused on passion and making big statements both on and off the pitch – exactly as he was as a player in years gone by. Therefore he could often endear himself to a certain section of stakeholder – the fans, who may well be tired of overpaid, pampered players not putting in the performances that are expected of them.

Lack of Ownership & Personal Responsibility

Regards personal responsibility he never ever said “that’s my fault”, “i take full responsibility”, “i made a mistake”, “sorry”, “i need to change what i am doing” etc. In fact and crucially Di Canio continues to claim that he will not change his style.

Just a few games into the new season saw a player revolt which led immediately to his sacking from the job. His stand off with fans after the most recent defeat telling them to keep their chins up may in his mind have been an attempt to take responsibility but it played out very differently and looked to many like he was saying “what can I do, it’s those non-performing players you need to talk to.” A pretty obvious display of incongruent body language compared to the verbal message.

Reign of Fear, is no Reign at all

A reign of fear is no reign at all. Yes discipline is important, undoubtedly more so in a professional football club than in many organisations.

In short, man management these days requires more listening, probing through questioning, reflecting back, checking for understanding, taking personal responsibility, developing lastig relationships underscored with mutual trust. Alex Ferguson eventually realised this and stopped using his famous “hairdryer” tactic on players – he would loudly chastise under performing players at half time from a range of two inches until they were saturated with fear. In short, management by hand grenade just doesn’t work, influence or have much effect.

Adopting Coaching Approach

The idea of coaching or being supportive to players and staff would be alien to Di Canio.

Also, the blanket approach to man management went out a long time ago as the real art is about understanding each individual and motivating them appropriately. That’s the art of management – that flexibility, awareness and appreciating that all things change.

The lights have certainly gone out on management by hand grenade – public humiliation, denigrating the efforts of others and attempting to control through a reign of fear. And when autocratic management seems so out of place in the macho world of football you realise that times have truly changed.

Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

Art & Business

Art and Business – An Interesting Relationship
Posted on 18th March 2013 in Art, Change Management, creativity, Employee Engagement, Film, Theatre & Drama

Art and Business are polar opposites right? Making money surely has nothing to do with a purely artistic endeavour?

At Dynamic Presenting, we believe there is a much closer relationship between art and business than perhaps many would readily accept. Of course everyone knows that art is a huge business, epitomised by characters such as artist/entrepreneur Damian Hirst who has arguably made making money his principal art form much like the average hedge fund manager does. And after all, hedge fund managers have been most keen to acquire the type of conspicuous, seemingly over-priced art that Hirst has produced.

Learning From each Other…

We would go further – art and business can and should learn a lot from each other. Theatre companies, actors, writers, painters, sculptors, stand up comedians, dancers, film makers… et al could all further their respective causes by observing business people. Artists could learn a lot about organising their work, finances, marketing, setting goals etc. Similarly corporate folk most used to using the logical and strategic quadrants of the brain could through improvisation and artistic freedom learn to innovate and think differently – how often do we read business articles where company heads bemoan the lack of innovation in their ranks?

Dynamic Presenting aims to build a bridge between art and business in order to nurture healthy dialogue between them. We adapt exercises from theatre rehearsals in order to energise and develop the presentations, pitches, speeches and communication of business leaders.

Ajaz Ahmed makes some interesting points in his Guardian article about the sometimes uneasy overlap between art and business

http://www.theguardian.com/media-network/media-network-blog/2013/oct/16/bridging-gap-art-business

Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

empathy leadership awareness

Empathy – Towards Empathic Leadership
Posted on 15th July 2012 in Critical Conversations, Emotional Intelligence, Employee Engagement, Leadership Development

What is empathy? If you think it’s lightweight, airy fairy, post-modern self-help delusion, then check out this short animation from Jeremy Rifkin and the Royal Society of Arts. Could just be that we are all soft-wired for empathy and that it evolved as more of a pragmatic behaviour. If we embrace this notion, there could be a multitude of ramifications for how we live and work.

http://www.thersa.org/events/rsaanimate/animate/rsa-animate-the-empathic-civilisation

Survival of the most Empathic

Empathy is the lubrication that maintains strong relationships and allows us to build trust with others both personally and professionally. Putting ourselves in someone else’s shoes and seeing something as the other guy does are invaluable survival techniques. When a child sees an adult obviously in a state of upset, it’s common for the child to offer their favourite toy to that adult in a bid to cheer them up. Often this seemingly selfless action surprises us.

But perhaps deep within our collective unconscious, this ability or skill is as fundamental as any form of communication. Perhaps in ensuring all members of the tribe are healthy and happy, our ancestors ensured the overall tribe and therefore the “selfish” or individualistic survival needs of every member were met. In other words, by using empathy we look after the collective and in doing so increase our personal survival.

Empathy for Leaders

Actors are truly aware of how to use and display their empathy. In approaching a role, the actor has to use her own experience and memory of events and emotions to connect with a character in a play. To really get a handle on how the character talks, walks, acts and feels, the actor has to stretch herself and explore human behaviour as fully as possible.

What learning then could be transposed for today’s business leaders? Many of whom are focused on the bottom line, share price, their own stock options, their personal profile… As opposed to really understanding the wants, needs, motivations and emotions of the people who are the organisation.

It’s a well worn cliche that “our people are greatest assets” or words to that effect. If you’re a business leader, isn’t it time you carved out time to understand your greatest assets..?

Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication

 

Emotional Intelligence growth decade

Emotional Intelligence – Decade of Personal Growth
Posted on 9th July 2012 in Communication Skills Training, Emotional Intelligence, Employee Engagement

Awareness of Emotional Intelligence has grown rapidly over the last 10 years. A crucial area of analysis in terms of personal and professional development. The phrase was first coined by leadership figure and journalist Daniel Goleman.

Emotional intelligence is all about understanding your own emotional state in any given moment and being able to understand that of those around you as well. There are great personal benefits in understanding why you feel any particular emotion and being able to clearly distinguish and articulate what you are feeling is immensely powerful. Of course, this meat and drink to those of us who work in theatre and drama, where fundamental emotions are our stock in trade.

Report on Emotional Intelligence

Intriguing read about the development of “Emotional Intelligence” over the last 10 years, now viewed as a crucial area of analysis in terms of personal development and leadership. This report looks at 15 or so key composite areas within the field of Emotional Intelligence and offers insightss based on industry, age, gender, culture etc. Interestingly the self-employed tend to have a higher overall level of EI – something to be said for living as a forager and not relying on the falsehood of job security and making things happen…?

http://www.jca.eu.com/pdf/DecadeofEIReport.pdf

Why do business leaders lack Emotional Intelligence?

Perhaps surprisingly and despite an avalanche of research, discussion and debate, many C-suite leaders are still emotionally inept. Why is that? A recent survey concluded that middle managers often have far more emotional intelligence than those at the top of organisations. Could it be that they are more skilled in people management as they have to make people related decisions everyday? Whereas the average CEO rarely has to encounter the same number of ground troops.

Perhaps organisations are still focused on tangibles and hard figures above all else. A decade of emotional intelligence is just the beginning…

http://www.inc.com/travis-bradberry/why-leaders-lack-emotional-intelligence.html

Sartaj Garewal is the founder of Dynamic Presenting – a creative, leadership development consultancy, adapting theatre training to create leadership programs for business.

Dynamic Presenting – Enabling Powerful Communication